IMLAY PTA GENERAL MEETING MINUTES
September 21, 2021
Meeting started at 6:35 pm
Board Members: Anita Hansen- President, Koda LaMadrid -Vice President, Treasurer- Kimberly Smith, Secretary- Carla Tippets are the official board this year and they are authorized signers at Chase Bank on the account ending in xxxx9649.
Attendees: Kimberly Smith, Mailer Tooter, Carla Tippets, Anita Hansen, Kimberly Harrison, Jen Mccalley, Melanie Winters, Jaclyn Peterson, Scott Peterson, Erin Vandermeide, Lauren Dowty, Kristin Keezel, Jennifer McInturff, Cary Tippets, Kate Maccorkle, Lindsay Campbell, John Campbell, Iman Godfrey, Conrad Godfrey, Traci Juarez, Kari Dyke, Abby Ismath, Kim Crawford, Natalie Mix, Jeullie Sharley, Crystal Connors, Monica Burns.
Previous meeting minutes read by Carla Tippets and approved by Kim Harrison. Jen Mccalley seconded the motion. Vote was approved.
Standing Rules read by Carla Tippets and approved by Maile Tooter and seconded by Jen Mccalley. Vote was approved.
New Board Member:
- Maile Tooter is stepping down as Treasurer. Kimberly Smith stepped in as treasurer. Koda LaMadrid motioned to approve. Jen Mccalley seconded. Vote was approved.
Budget Review:
- Due to covid year, we have a smaller budget than previous years which caused us to limit budget items to what we saw as most necessary. Budget dispersed for review. Koda LaMadrid motioned to approve. Erin Vandermeide seconded to approve the budget. Budget passed.
Teacher Spotlight:
- Melanie Winters has been teaching for 20+ years. She started at Ladd Acres, and has been teaching at Imlay Elementary School since it started. She is fairly new to 1st grade at our school after almost 20 years with Kindergarten, but she thinks all students need love and respect no matter their age.
- She explained the Pax system. It’s a means encourage behaviors that support learning and discourage behaviors that make it hard to learn. An example is hand symbols to let kids know what volume they can use in the class. Ask your kids about it!
- Open ? How long is kids lunch this year? 20 minutes. Less is more. Kids like to chat so think dense nutrient items so kids have enough time and are filled for the afternoon.
- Open ? Are there snacks this year? Due to covid regulations, there are no snacks in the classroom. They get a water and mask break.
Principal Moment:
- Jen Mccalley is 4th year principal at Imlay Elementary. She has 10 years experience as a principal, and 20+ years as an educator.
- She enjoys having the kids back in the classrooms. She is grateful for our covid compliance.
- Open ? Once the covid vaccine is available for 5-12 will it be required? That is a decision made at higher levels of government. It is currently not required for any students in HSD.
- Open ? Are we still doing Nests this year? Sort of. We can’t do as large of groups or mix classes, but our 6th grade leadership team is working on ideas to engage our Nests.
- Open ? What other events are planned for the PTA? We are open to ideas. October will be pumpkin carving contest and lattes. November will be the book fair and a cider theme. December we’re looking at a caroling event with hot chocolate.
Adjourned at 7:00 pm
IMLAY PTA GENERAL MEETING MINUTES
June 15, 2021
Attendees: Anita Hansen, Carla Tippets, Becky Takara, Crystal Connors, Jennifer Mccalley, Kimberly Harrison, Kimberly Smith, Koda LaMadrid, Chantel Wilkinson, Addisen McCartney, Becky Takara, Lynn Healy, Maile Tooter, Melanie Winters.
Budget Review:
Can we rollover the website budget to fund the building of a website this summer? It is a professional company, within the same budget and will be up and running this summer. We also want to have the gear store open. Kimberly Smith motions to roll over the website funds into next years funds. Crystal Connors seconds. It passed.
Open Floor: How do we build up our PTA Community?
Have a PTA packet/form to encourage people to attend, tell them all the things we do and have them express their interest? (Principal suggested by Aug.1 to include in back to school letter)
Have a survey to find out the barriers to coming to PTA?
What is our goal as a PTA? Rebuild community.
Social gatherings as a PTA so it’s not always about business and more getting to know you
In person events help connect parents
Room Parents? Teachers have been requesting this support. This would help with engagement through personal invitations to classmate parents.
We’ll meet in person in July/August to discuss these goals for PTA. Interested parents included Kimberly Smith, Becky Takara, Crystal Connors.
Painting Project will be around the 3rd week of July.
Having PTA Park dates by grade for parents to meet and greet. Might have to be arranged over FB informally based on ODE standards.
Prize Raffle Drawn. (Kim Harrison, Chantel Wilkinson, Kimberly Smith)
Adjourned at 7:11 pm
IMLAY PTA GENERAL MEETING MINUTES
May 18, 2021
Attendees: Anita Hansen, Carla Tippets, Becky Takara, Carrie Iggulden, Crystal Connors, Erin Coghlan, Family Fowles, Jennifer Mccalley, Joe Richards, Kim Crawford, Kimberly Harrison, Kimberly Smith, Koda LaMadrid, Linda Seeley, Lynn Healy, Maile Tooter, Riley M., Tami Glem
Approve Previous Meeting Minutes. Linda Seeley motioned to pass. Jennifer Mccalley seconded.
Budget Review:
We have reduced spending a lot this year. We have spent budget on teacher stipends, and teacher appreciation and a little on prizes for the Eagle Walk N’ Roll. We did not fund steam night, carnival, field trips, outdoor school, game nights. Our budget for next year is around $5,000 less than a typical year currently.
Committee Reports:
Eagle Walk N Roll: We brought in $2,960. We spent $200 on prizes. Ms. Glasscock’s class won the appreciation prize. Thank you to Crystal Connor, Linda Seeley, and Kari Dyke for organizing and donating time and prizes. Thank you Mx Morris and Ms Faye for running the virtual platforms.
Teacher Appreciation: We had a Rainbow week with themed gifts. Kimberly Smith organized treats, plants, tumblers, gift cards and Kona Ice.
6th grade celebration: Last year we were not able to do any celebration because of Covid-19. Rules and regulations change daily regarding what’s allowed at the school based on OHA and ODE guidelines based on health levels of Covid-19 infections. Within the district, we are not allowed to host a bigger celebration that what is allowed for the high school seniors. Currently we are allowed to have a party at school with parent volunteers as long as cohorts remain separated. The committee picked Wednesday June 16 in order for all students to participate. Anticipating 10-12 or 11-1 based on transportation. Everyone must wear a mask, and stay socially distanced. There will be 5 cohorts that can not intermingle. Food must be commercially prepared and individually packaged.
VOLUNTEERS NEEDED!!! (You need a current background check) Please reach out to 6th grade teachers or Lynn Healy fish4kat@gmail.com
Yearbook: Monica Larrabee is looking at tailoring pages. We are not allowed to have spring pictures.
PTA Board Elections:
We did not have any new nominations. So we mostly kept the same positions with Maile Tooter stepping down as Treasurer and Monica shifting into that position. Anita Hansen as President, Koda LaMadrid as Vice President, Carla Tippets as Secretary, Monica Larrabee as Treasurer and Maile Tooter as teaching/mentor treasurer. Kimberly Harrison motions to pass. Crystal Connors seconds
We are interested in growing PTA attendance in order to increase volunteers and foster community connection at the school. Suggestions Welcome:
In chat: Guest Speakers/Teachers to speak at meetings, social events attached to meetings, changes times, translators.
Principal Report:
We are anticipating going back to school 5 days a week full time in the fall. ODE won’t let us know what it will actually look like until middle of July as far as mask requirements, distancing, cafeteria use etc.
We have been approved for a summer outdoor school opportunity to help supplement lost foundational reading skills. It is by invitation for K-3rd Graders. We are also trying to run supplemental enrichment clubs the last week of July-2nd week of August for 1 hr at a time for K-6. Must follow Ready School Safe Learners guidance.
PLEASE CONTACT Ready School Safe Learners to let them know if after school programs are important to you to encourage including them in their guidelines for next year.
Prize Raffle Drawn. (Lynn Healy, Rachel McCartney)
Adjourned at 7:32 pm
IMLAY PTA GENERAL MEETING MINUTES
April 20, 2021
Attendees: Linda Seeley, Crystal Connor, Tamara Glem, Anita Hansen, Koda LaMadrid, Carla Tippets, Erin Cope
Approve Previous Meeting Minutes. Crystal Connors motioned to pass.
Budget Review:
No changes
Committee Reports:
Eagle Walk N Roll. 23 kids have participated. 12 are in Ms. Glasscock’s class. We want to encourage activity participation first and donations if you are able and willing. Everyone who raises $10 will be entered into the prize drawing. The deadline for donations is April 30th.
Teacher Appreciation: Climate and Culture committee wants to do something to show teachers we appreciate them. They tossed out the idea of having a cart of treats for the teachers. Teachers don’t get breaks like they did in a regular year, so Kate Faye offered to do a treat cart for the teachers.
Teacher Appreciation week is the first week of May. Kind notes go a long way! Staff appreciation is also appreciated. We have fantastic front office, cafeteria, janitorial and special services staff.
6th grade celebration. We can have a socially distanced event. There will be some version of a clap out. There are currently 64 6th grade students which is within the cohort limits.
Nominations for next year:
LET US KNOW. We need a treasurer. Other positions are up for grabs as well.
Principal Report:
Everything is going really well. The teachers are working hard and creatively to meet the needs of the students. We are all happy to be back in the building.
Prize Raffle Drawn. (Crystal Connors, Linda Seeley, and Tami Glem)
Adjourned at 7:11 pm
IMLAY PTA GENERAL MEETING MINUTES
March 16, 2021
Attendees: Carla Tippets, Anita Hansen, Jennifer Mccalley, Crystal Connors, Linda Seeley, Lynn Healy, Erin Coghlan, Justin Dyke, Kanoean Souza, Kristen Currens, Nora Stay, Yvonne Yamanoha, Tami Glem, Monica Larrabee
Approve Previous Meeting Minutes. Koda LaMadrid motions to pass, seconded by Crystal Connors.
Budget Review:
We don’t have enough members to vote on budget expenditures. In order to join the PTA, visit https://sites.google.com/hsd.k12.or.us/imlay-pta-general-meetings/pta-membership?authuser=0
Membership costs $10. If cost is a barrier there are gifted memberships, please contact Jen McCalley.
No Changes to the budget. We don’t have enough members to make any changes. The fundraiser will help us be able to start the year strong next year.
Committee Reports:
Fundraising: Eagle Walk N Roll will be completely virtual. Students can take a picture of what they do (rollerblade, bike, walk, run stairs) and upload to their google classroom. Prizes for participation. There is a donation site that will be live after spring break. [If any parents have prizes to donate contact Crystal Connors]
6th grade celebration: We don’t know how it will be allowed to be celebrated. We have to wait for direction from HSD and ODE. We can’t have volunteers.
Yearbook: Monica has an outline. Asking parents for pictures of how they got through the past year of covid/quarantine. Spring photos have been cancelled.
New Business:
Building School Community: Any needs we can meet as a PTA? Communication to all families?
Imlay School Pantry: Call office to drop off. Distribution will switch to mondays
We are still accepting donations. There is no more fresh food. Also accepting clothing and gas gift cards.
Open Floor: No questions.
Principal Report:
K-2 returns Mon March 29 Monday, Tuesday, Thursday, Friday.
In person stops at 1, but there are small groups on the computer 30 minutes after until 2:45
3-4 start April 5th, 5-6 start April 12th. Attend M/Th or Tu/Fr based on last name.
There will be a video explaining protocol for return to school.
This week W/Th/Fr is asynchronous for K-2.
Bathroom breaks will be assigned and escorted by teachers. Kids will have a specific bathroom to limit exposure and make contact tracing possible.
Teachers will have microphones to make talking with a mask easy to hear.
No family/parents are allowed into the building.
Prize Raffle drawn. (Erin Coghlan, Justin Dyke)
Adjourned at 7:16 pm
IMLAY PTA GENERAL MEETING MINUTES
February 16, 2021
Not enough attendance to hold official meeting. All agenda items will be rolled over to next meeting.
IMLAY PTA GENERAL MEETING MINUTES
January 19, 2021
Attendees: Carla Tippets, Koda La Madrid, Anita Hansen, Kari Dyke, Jennifer Mccalley, Crystal Connors, Maile Tooter, Jenny Dowd, Kira Gipson, Linda Seeley, Sam Ramirez, Sarah Croskey, Sarah Wahba, Jennifer Clark, Carrie Dias.
Staff: Anita Hansen
Minutes recorded by Carla Tippets
Call to Order: 6:33 p.m.
Approve Previous Meeting Minutes. Koda LaMadrid motions to pass, seconded by Crystal Connors.
Budget Review:
We don’t have enough members to vote on budget expenditures. In order to join the PTA, visit https://sites.google.com/hsd.k12.or.us/imlay-pta-general-meetings/pta-membership?authuser=0
Membership costs $10. If cost is a barrier there are gifted memberships, please contact Jen McCalley.
No Changes to the budget. We don’t have enough members to make any changes. The fundraiser will help us be able to start the year strong next year.
Committee Reports:
Fundraising: Teachers are supportive and feel it would be a good community builder. Planning a virtual walk/run/bike 2nd week of April. Donations will be made online. We have about 500 students.
6th grade celebration: We need parents and ideas to make this happen. Lynn Healy volunteered.
New Business:
School Spirit Committee: We’d like a group of parents to help make the school feel welcoming
Imlay School Pantry: Food Pantry was filled by generosity over the holidays. Ways that we can still help are with gift cards for clothes because we are not able to donate from the clothing closet. Also as families have to switch jobs and wait on paychecks gas gift cards help families during these challenging transition periods. Call office to drop off or Thurs morning from 9-10
Transition to In person: There was a school board meeting https://youtu.be/S29Kmws4W6c and Ready Schools, Safe Learners link: https://youtu.be/S29Kmws4W6c
Open Floor:
Questions: Will In-District Transfers be honored if they don’t go to hybrid. Principal Mccalley said they are ok to choose hybrid or CDL.
What is happening with spirit gear? It got linked to PTA bank account and should be up and running soon.
Principal Report:
Are we going back to school? Newest metrics were released today from Harvard. It shifts how many cases in the county are safe to have students on campus. Parents get to choose if your child returns or not for the rest of the school year.
Guideline is based on 2 Metrics: the 2 week average per 100k people. Test positivity metric. To go back to “normal” we would need less than 50 cases per 100k people. If we have between 50 and 200, we would prioritize elementary on site and hybrid for upper grades. Elementary can bring back k-2 if there are less than 350 cases per 100k. Above 350 cases requires CDL.
The site that is tallying cases: https://www.wesd.org/Page/1282
There have been kids in school since June with a program called LIPI for students who have zero access to the internet. There have been zero covid cases among hundreds of students.
Liability is a factor when bringing kids back to school. We have to follow the governor’s and OHA metrics.
It’s a 5 week roll-out to get kids back into school. We are currently in week 4. The district is working with the teachers union to get kids back. The vaccine roll-out will affect timing as well, governor is planning to have educators vaccinated within 2 weeks of release (which should be Jan 25).
More explanation of what hybrid looks like…
Limited In Person Instruction (LIPI) is going on currently for Title 1 schools. 20 k-2 students are allowed to go for an extra 90 minutes 2 days a week. This is vulnerable students who are basically getting tutoring. LIPI might be allowed to expand to Imlay in the coming weeks.
Transportation is one of the largest issues. Our 84 seat buses can hold about 12 not same household students at the proper social distancing.
Prize Raffle drawn. (Justin Dyke, Linda Seeley)
Adjourned at 7:50 pm
IMLAY PTA GENERAL MEETING MINUTES
December 15, 2020
Attendees: Carla Tippets, Koda La Madrid, Anita Hansen, Kari Dyke, Jennifer Mccalley, Crystal Connors, Maile Tooter, Oskar Bikmeev, Carrie Iggulden.
Staff: Anita Hansen
Minutes recorded by Carla Tippets
Call to Order: 6:33 p.m.
Approve Previous Meeting Minutes. Koda LaMadrid motions to pass, seconded by Carla Tippets.
Budget Review:
We don’t have enough members to vote on budget expenditures. In order to join the PTA, visit https://sites.google.com/hsd.k12.or.us/imlay-pta-general-meetings/pta-membership?authuser=0
Membership costs $10. If cost is a barrier there are gifted memberships, please contact Jen McCalley.
Committee Reports:
Fundraising: Teachers support having a fundraiser, they think it will build community.
Giving Tree: We provided a full “thanksgiving” (some families were culturally specific) meal to 26 families at Imlay. We received 27 gift cards and are able to help 16 families for christmas.
Community Building Committee: Kari Dyke, Anita Hansen, Jen Mccalley, Sarah Keller and Kimberly Smith offered to help. Plan to meet and make plans in January.
Spirit Gear site: Should be up and running in January. We are using the same site as Century and we think masks will be available. We make 15% of sales.
New Business:
Food Pantry: Peanut Butter, Jelly, Canned Goods, Cereal, Bags of Rice. Donations are best on Thursdays from 9-10am.
Open Floor:
We’re looking for prizes for PBIS Assemblies…
Principal Report:
Thankful for the generosity of our community. We were able to use the angel fund to help pay electricity and rent assistance for school members.
Prize Raffle drawn. (Kari, Crystal, Carrie)
Adjourned at 7:01 pm
IMLAY PTA GENERAL MEETING MINUTES
November 17, 2020
Meeting Cancelled
IMLAY PTA GENERAL MEETING MINUTES
October 20, 2020
Attendees: Carla Tippets, Koda La Madrid, Anita Hansen, Alice Karekezi, Kari Dyke, Sally Taber, Becky Takara, Jennifer Mccalley, Kimberly Smith, Sarah Keller, Monica Larrabee, Tamara Glem, Linda Seele, Prajna Shetty, Lindsey Campbell
Staff: Anita Hansen
Minutes recorded by Carla Tippets
Call to Order: 6:34 p.m.
Approve Previous Meeting Minutes. Koda LaMadrid motions to pass, seconded by Monica Larrabee.
Review Standing Rules: Amend Standing Rules so Imlay PTA fees include $.50 for membership processing fees. Carla motions to pass. Koda seconded.
Budget Review:
Anita proposed creating an advertising budget, possibly buying a sky dancer to boost morale and make pickups more fun for the students. We also discussed doing something fun for material pickup and PTA volunteering to help… costumes thrown out as an idea.
Committee Reports: These committees need chairs
Fundraising: Crystal Connors, Linda Seeley, Kari Dyke, Lindsey Campbell
Dine-out:
Family Fun nights:
Yearbook: Picaboo is ready to work with a new member. Monica Larrabee, and Kari Dyke.
6th grade celebration:
Volunteer Coordinator
Community Builder Ideas: Works with Jen and Anita to build school community without burdening teachers. Discussed drive in movie idea, read aloud, book club, lawn decoratingcarlacc. Kimberly Smith, Kari Dyke, Sarah Keller volunteered to be a part of committee.
New Business:
School pictures: Planning to do them in the spring
Principal Report:
CDL is hard. Thanks for being supportive.
Parent Teacher conferences will occur over a meet link on google.
Prize Raffle drawn. (Sally Taber, Linda Seeley)
Adjourned at 7:09 pm
IMLAY PTA GENERAL MEETING MINUTES
September 15, 2020
Attendees: Carla Tippets, Koda La Madrid, Anita Hansen, Linda Seeley, Becky Takara, Jason Keezel, Jennifer Mccalley, Jocelyn Rabideau, Joe Richards, Kimberly Smith, Lindsey Campbell, Maile Tooter, Melanie Winters, Wesley Reagan, Alicia Glasscock, Erin Vandermeade, Eric Chelsea Moody, Sarah Keller
Staff: Anita Hansen
Minutes recorded by Carla Tippets
Call to Order: 6:34 p.m.
Welcome and Introduction
Reading of Standing Rules by Carla Tippets
Koda La Madrid motioned to pass standing rules. Carla Tippets seconded.
Budget Review:
Maile Tooter reviewed new budget. We’ve removed the $1000 tshirt budget, box tops budget $350, yearbook budget reduced from $1000 to $500.
We are borrowing from Artist in Residence Budget to support building a website for $1000. Alicia Glasscock motions to approve the budget, Koda seconds. Motion passed. `
Jen Mccalley is requesting a one time shift of the STEAM budget ($2000) which will likely not be used this year to fund the food pantry. To drop off donations call the school and they can be received by the office staff.
Carla motions to move $2000 from Steam budget to food pantry. Melanie Winters seconds. Motion passed.
Teachers, Melanie Winters and Alicia Glasscock, requested an increased budget for supplies that would improve teaching at home (i.e. monitor, chair, cords, etc.) Alicia Glasscock suggested we borrow from the Art Supply budget which is typically $1800.
Jen McCalley moves to increase the teacher payment from $200 to $300 from Art Supplies $1800, and Field Trips budget. Koda La Madrid seconds. Motion passed.
Jen McCalley moves to approve the budget changes. Koda La Madrid seconds. Budget adopted.
New Business:
Looking for committee members to help with fundraisers.
Also looking for ideas for how to improve community involvement.
Principal Report:
Teachers are working really hard to make the transition smooth. We’ve had the highest attendance. It has been overwhelming with fires, pandemic and tech issues… more fun ideas will be forthcoming.
Adjourned at 7:28 pm
IMLAY PTA GENERAL MEETING MINUTES
June 9, 2020
Attendees: Anita Hansen, Laurie Howell, Jackie Halquist, Becky Takara, Maile Tooter, Jen Mccalley, Linda Seeley, Carla Tippets, Tamara Glem
Staff: Anita Hansen
Minutes recorded by Carla Tippets
Call to Order: 6:37 p.m.
Welcome and Introduction
Review of membership meeting minutes dated April 14, 2020. Corrections to names fixed.
Jackie Halquist moves to approve. Linda Seeley seconds.
Budget Review:
Receipts must be turned in by June 11 by noon
New Business:
What will the Eagle Walk and Roll look like? Ideas for fall and/or spring if we need to push the fundraiser until spring.
What should we as a PTA focus on for next year? How do we attract new members
Should we address economic issues, food insecurity, equity issues as a PTA?
Recruiting new members:
kindergarten parents: how to do that in covid-19 setting
principal moment to get to know the principal
knowing how the $ gets spent
Highlight you get behind the scenes information
We need them! Highlight the talents that we need, a form with each of the committees
Emphasize that it’s free and what we do. Highlight to teachers why we need them.
It’s helpful to know parents on PTA (the board needs to be more outgoing 😉
Highlight the cool things PTA funds that parents will want for their own kids
Join swag with a membership
Free memberships for each grade (awarded by teacher)
Move to a PTO?
Chalk the sidewalks before school starts. PTA cheer on the students the first day of school. Hold a social distancing popcorn party on the field.
How do we benefit the principal?
Accessibility is a concern. People are concerned about the money issue. Parents want to come, but can’t.
Language barrier needs to be addressed. 29% aren’t native English speakers.
PTA could entice people with dinner or a potluck. We can host one (possibly on school property).
Principal Report:
Next year is going to look different. Might be a good time to rebrand the PTA.
Petitioning state legislature to not cut funding. We’re looking at a huge shortfall and potential 10% cut in teachers.
Adjourned at 7:31 pm
IMLAY PTA GENERAL MEETING MINUTES
May 12, 2020
Attendees: Anita Hansen, Monica Larrabee, Laurie Howell, Jackie Halquist, Becky Takara, Maile Tooter, Jen Mccalley, Bill C, Brooke Godfrey, Crystal Connors, Elizabeth LeMay, Koda La Madrid, Kristin Keezel, Linda Seeley
Staff: Anita Hansen
Minutes recorded by Carla Tippets
Call to Order: 6:33 p.m.
Welcome and Introduction
Review of membership meeting minutes dated April 14, 2020. Corrections to names fixed.
Jackie Halquist moves to approve. Linda Seeley seconds.
Budget Review:
Teachers were reminded they have improvement funds.
Chromebooks were bought but haven’t been issued a check from HSD
There is now online reimbursement forms that seem to be working
Still looking to redistribute funds to take care of Teacher support, Community Support, 6th grade support.
Vote on Board Members, and this is the approved board
President: Anita Hansen
Co President: Monica Larrabee
Vice President: Koda LaMadrid
Secretary: Carla Tippets
Treasury: Maile Tooter and Jackie Halquist
New Business:
Support Opportunities
Teachers/Staff: Yard signs were given out to each staff member and a gift card to local establishments.
6th grade support: We’ve been asked not to do more than the seniors. Seniors get a sign with their name. They get a drive up graduation, hop out and take pictures which will be sliced together.
Eagle Walk and Roll: We won’t be able to have groups larger than 250 people. We could end up doing a virtual walk and roll. Crystal asked for help, Koda La Madrid, Linda Seeley, Jackie Hallquist, and Anita Hansen volunteered to be on an Eagle Walk and Roll committee.
Principal Report:
HSD school district will be furloughed starting this Friday through the end of July to save 4.6 million for next school year. We’re in a spending freeze.
We don’t know staffing for next year until the governor releases the budget in July. We’re going to be allotted staffing based on our March numbers.
Imlay amount of students on free/reduced lunch was 30% of students, up 11% in the last 2 years. If anyone has been laid off or has reduced pay encouraged to file with the government for free or reduced lunch to help make sure the state also gets enough funding for health services and other funds.
We won’t be able to do a parade. It is an equity issue to not be able to pass every house and will create a nuisance for police to have some many children out.
Adjourned at 7:15 pm
IMLAY PTA GENERAL MEETING MINUTES
April 14, 2020
Attendees: Anita Hansen, Laurie Howell, Jackie Halquist, Becky Takara, Maile Tooter, Jen Mccalley, Melanie Winters, Yvonne Yamanoha, Mrs. English, Linda Seeley, Trisha Castille, Koda LaMadrid, Lindsey Foster, Elizabeth LeMay, .
Staff: Anita Hansen
Minutes recorded by Carla Tippets
Call to Order: 6:33 p.m.
Welcome and Introduction
Review of membership meeting minutes dated March 10, 2020. Corrections to names and dates fixed.
Becky Takara moves to approve. Jen McCauley seconds.
Budget Review:
Looking for funds for the food pantry.
Outdoor school is cancelled. $1300
Field Trips cancelled. We have $2100.
Portland Youth Philharmonic Transportation is $360.
Steam Night is cancelled. We have $5000. Principal asks we hold this for chromebook replacement. We have $200 from the art for steam night. We have $5000 for Artist in Residence (we were going to give $600 to Nest Council which will now not be used)
Helmet Check is cancelled.
Teacher luncheon and appreciation could be done virtually… could combine end of year luncheon and teacher appreciation budget-suggested buying gift cards for local businesses. $2400 for both budgets.
Sixth grade celebration? $1000 budget.
Carnival? Laurie will contact committee heads about suspending. $3200 budget left.
Angel Fund has $600
Emergency School Supplies $170
PTA operations $400. Request we hold.
Professional Development is $900… teachers will need this fund.
Assemblies are cancelled. $500 available.
Looking to redistribute into 3 funds: Teacher support, Community Support, 6th grade support.
New Business:
Support Opportunities
Teachers/Staff: 64 staff members. We have $2400 available. $37.50 per staff member. A gift card for local businesses, give teachers choice of restaurant or Powell’s gift card. We could do egift card through a google form. Staff yard sign suggested and Principal Mccalley would deliver.
Community Support: Angel fund and backpack program is $1100. Could possibly support the community need for food for the rest of the school year. We had 36 families in need at the end of March. Principal Mccalley said she could distribute.
6th grade support: Drive in Movie celebration. Still get the kids t-shirts, do a “clap out” with the teachers lined up and parents drive parade. We could take $1300 from outdoor school and add it to the 6th grade celebration fund ($1000) as an enhancement proposed by Koda LaMadrid and seconded by Laurie Howell. Motion passed.
Rainy Day Fund for next year since we don’t know what fundraising will look like or if it will be allowed. $23,100 in budgets mentioned above minus 3 support opportunities should leave about $17,330 in the budget for next year.
Nomination of Board Members:
-President: Anita Hansen
-Vice President: Koda LaMadrid
-Secretary: Carla Tippets
-Treasury: Maile Tooter and Jackie Halquist
Anyone is welcome to nominate late
Treasurer, How do we do reimbursements? Check with bank for single signature? Laurie agreed to Distance Sign.
Yearbook Committee: Are we going to order for the backpack program? How many? 25 yearbooks would be $375. How will it be paid? Yearbook fund has $916 left. We are unable to deliver it to the school, how will we deliver?
Principal Report:
This is hard to do remote learning. We have great staff.
Raffle: Two winners
Adjourned at 7:44 pm
IMLAY PTA GENERAL MEETING MINUTES
March 10, 2020
Attendees: Monica Larrabee, Anita Hansen, Laurie Howell, Carla Tippets, Becky Takara, Elizabeth LeMay, Lourie James, Kimberly Smith, Koda LaMadrid, Kristin Keezel, Maile Tooter, Jen Mccalley.
Staff: Anita Hansen
Minutes recorded by Carla Tippets
Call to Order: 6:34 p.m.
Welcome and Introduction
Review of membership meeting minutes dated December 10, 2019
Becky Takera moves to approve. Jackie Halquist seconds.
Passed
Budget Review:
Field trips are back on. Budget is now tight and we don’t have extra $ to give out.
Committee Reports
Kinder Orientation: April 14th 5:30-6:30, we need tables
STEAM night, April 30th. Need volunteers for Art matting 5:30-7:30
Helmet Check Event
Teacher Appreciation: May 4-8, Maile and Becky
Carnival update: May 29th 5-8pm, Ranee Nicholson and Prisilla Fisher
6th grade celebration: Lourie James, June 10 11-2pm, $1000
Crosswalk Update: The town rejected our request for a crosswalk and our willingness to pay. It only takes 1m45 sec to walk to Lois. PTA discussed putting fake tickets on cars.
How to reach out to new parents? Have teachers reach out to parents. Do you really want 10 parents deciding how to spend 30k every year?
Would switching to PTO encourage people? We are a PTA because it’s so much work to quit PTA. PTO has to carry it’s own insurance.
Meetings before PTA Meeting encourages attendance.
Address stickers. Apply for grants to get dinner donated. More raffle prizes for people who bring a friend.
New Business:
Nest Council: William Noel sent in a video requesting $50-$100 per Nest. They would like to buy megaphones to talk to all 93 kids. They also want harmonicas.
Jen McCauley will monitor the spending.
Should be considered for a budget line each year.
Becky Takera proposes we take $600 from Artist in Residence to give to Nest Council. Invite the council to come to kindergarten orientation to “earn” the money. Seconded by Carla Tippets
Open Floor:
6th graders requesting playground equipment geared towards older students. Kristen Keezel looking to install a gaga ball court.
Wellness Committee sent thank you for wellness night info.
Principal Report:
No reports
Raffle: Two winners
Adjourned at 7:38 pm
IMLAY PTA GENERAL MEETING MINUTES
December 10, 2019
Attendees: Anita Hansen, Laurie Howell, Maile Tooter, Linda Seeley, Jackie Halquist, Crystal Connors, Carla Tippets, Terry Bean, Sharma Smith, Jen McCalley
Staff: Anita Hansen, McCalley, Jackie Halquist
Minutes recorded by Carla Tippets
Call to Order: 6:30 p.m.
Welcome and Introduction
Review of membership meeting minutes dated September 10, 2019
Jen McCalley moves to approve. Crystal Connor seconds.
Budget Review
There was a $100 donation.
Committee Reports
Wellness Night, February 13th: We need volunteers
BINGO night, March 13th: We need volunteers
STEAM night, April 30th: We need volunteers
Giving Tree: We are helping 39 families. 16 slots are still open.
We need to send out communication to see if a Parent is willing to help with clothing closet/coat drive?
New Business:
Apparel: Need a volunteer to run it. We want a company that parents can order individually from without the PTA having to organize a big order.
PTA rep session with Mike Scott- Anita and Monica are going to discuss what the increase in budget funds will be used for and we can voice our opinion. Options are instruction time, health and safety, reducing class size, and well rounded education.
Open Floor: Battle of the books in 3rd week. We have 21 kids sign up for 6th grade, and only one set of books. Crystal Connors is asking for another $100 for B.O.B.
Jackie Halquist would like to propose an additional purchase of books for 6th grade with the mysterious $100 donation. Laurie Howell seconded the motion.
The Board voted to take $200 out of the professional development fund to support Marcus Arrellano.
PTA Board has concerns about the lack of crossing section across Imlay from the back parking lot. PTA wants to make this a top priority.
There are lots of plans for how to manage the kids getting to school early… allowing VIP parents to go first, then 6th graders will escort Kinders, all children will do a wellness focus in the gym with quiet music.
Principal Report:
Launched Nest Council for 6th graders. Kids had 2 answer 5 short answer questions and get 2 recommendations. 6th graders will do this all year, and 5th graders will be chosen around spring break and be mentored until the end of the year, so they will be ready to lead the meetings in september.
We had a fire drill at 8:45 it was really cold. All the 6th graders donated their coats/sweatshirts to the kinders to help them stay warm. We are proud of our students and Nest Councils.
Our goal is to completely hand off Nest Meetings and PBIS assemblies to 6th graders to run.
We reduced our unexpected behaviors by 62% from last year in the first 4 weeks. The change with Nests and teachers building community are making big improvements.
Prize Raffle:
Prizes were drawn. 2 Winners.
Meeting adjourned 7:26 PM
IMLAY PTA GENERAL MEETING MINUTES
November 12, 2019
Attendees: Kristen Keezel, Lauren Dowtry, Fritz Lind, Koda LaMadrid, Becky Takara, Elizabeth LeMay, Crystal Connors, Linda Seeley, Kimberly Harrison, Maile Tooter, Laurie Howell, Kimberly Smith, Lidsey Hall, Chautel Wilkinson, Lorena Beedle, Tenley Pickett, Alesseuider Fuienyon
Staff: Principal McCalley, Anita Hansen, Jacqui Hallquist
Call to order: 6:38
Welcome and Introduction
Review of membership meeting minutes dated October 8, 2019
Kimberly Smith moves to approve minutes with the following amendments; remove Becky Takara, Elizabeth LeMay and Scott and Jacquline Peterson from the attendees list, change the amount of money being reallocated from field trips to Wellness from $500 to $200, change Principal’s McCalley’s spelling of her last name from McCauley to McCalley), seconded by Crystal Connors. Motion passed.
Budget Review: The only change was the addition of $19, 500 as income from the Eagle Walk-n-Roll fundraiser.
Committee Reports
Eagle Walk-n-Roll: $19500 income from the event.
Crystal Coonors noted that participation was down from the year that there was a prize party. However, the prize party was time demanding and she would need volunteers to take it over.
Member suggested simplifying the party to just a glo-stick dance party.
Another person suggested that the staff gets involved to increase participation (drink something disgusting)
Crystal would like to pass this event off to a new person. She is willing to stay on another year to train.
Giving Tree: Will be going up before Thanksgiving. There will be an online component.
New Business:
Anita would like to find some parent volunteers to help Monica Larabee find donations to help with diaster preparedness.
Gently used coat drive. Members suggested that this would be a great event for the school. Any interested parties need to connect with Principal McCalley.
Crystal thanked the PTA for the funds to buy books for the Battle of the Books program. The books will go to classroom libraries after the event wraps-ip.
Principal Report:
NEST program overview.
Some kids are loving it, some are reserved
Lots of 6th graders interested in NEST council
Evaluation of program is ongoing
Replaces big buddy/little buddy program
Goal is to foster community at school
Young kids interacting with older kids and kids with disabilities
Health and Sexual Health
District passed a curriculum
Principal McCalley holding an Open House for parents (11/13/2019)
Parents can opt out of lessons but NOT parts of lessons
Principal McCalley suggest going on-line to review materials. Parts not being taught are “x” out but still readable to provide transparency.
30-40% of curriculum is new the rest has been taught previously.
Prize Raffle:
Giftcards given out.
Meeting adjourned
IMLAY PTA GENERAL MEETING MINUTES
October 8, 2019
Revised November 12, 2019 items removed, items added
Attendees: Carla Tippets, Becky Takera, Anita Hansen, Monica Larrabee, Kym Kemp, Crystal Connors, Amanda Marcott, Aleksandre Flanagan, Koda Lamadrid, Dulan Weerasinghe, Manindy Peiris, Elizabeth LeMay, Jason Soderberg, Jaclyn Petersen, Scott Petersen, Lorena Beedle, Kimberly Harrison, Kimberly Smith, Lindsay Foster, Jennifer McInturff, Alicia Glasscock, Lynn Healy, Dan Hinckley, Lindsey Hall, Eleanor Contreras, Damian Contreras, Siva Prakasam, Jackie Halquist
Staff: Monica Larrabee
Minutes recorded by Carla Tippets
Call to Order: 6:30 p.m.
Welcome and Introduction
Review of membership meeting minutes dated September 10, 2019
Alicia Glasscock moves to approve minutes, seconded by Crystal Connors.. Motion passed.
Budget Review
Backpack program has been covered by pacific food donations the last 2 years, so that frees up $500.
In the past 2 years we used $1100 and $1500 of the allotted $2100 budget for field trips. And since there is a lack of bus drivers we anticipate we won’t need the whole field trip budget. We can probably transfer $600 from this budget line.
Money borrowed from one field doesn’t affect how we allocate budget funds next year.
Boxtops will be accepted through their expiration dates. Boxtops will now need to be collected through individual online app. So this $350 budget line will only need about $150 for mailing.
Request for resource listing free money ways for parents to collect money (i.e. boxtops, fred meyer rewards, amazon smile)
Tshirt fund, $1000, we didn’t use any last year because we prepaid for tshirt orders.
Wellness request $500, Assembly request $500, Library stipend request $200, Battle of the Books request $. Proposed we use $500 $200 from fieldtrips, $500 from tshirts, $200 from boxtops, $500 from backpack program. Lorena Beedle motions to approve. Seconded by Lynn Healy. Approved
Committee Reports
Eagle Walk-n-Roll: Fun turn out. Century Jaguar and Hops Mascot came. All the prizes were donated. You get a Raffle ticket for every $25. The Prize party will be at Next Level Pinball.
New Business:
Volunteers need for Book Sale during Parent Teacher Conferences. Sign up via email or online.
Next thursday, Oct 17th is dine out night at Papa’s Pizza, 50% off
Open Floor: \
Koda wants to help set up a program to recycle gently used/extra school supplies. Northwest Children’s Outreach is willing to take these supplies.
Parking issues. Lots of parents illegally parking. Not enough staff to enforce parking rules.
Suggestion for student crossing guards. Videotape parents crossing and parking illegally as encouragement.
Send out parking allowed diagrams on communication outlets.
Kids with signs/diagrams reminding parents not to cross.
Principal Report:
It is a liability to have kids as crossing guard.
Specialized training on thursday for staff for emergency situations. Jen McCauley McCalley is being trained on search and rescue. Anita Hansen is being trained on medical response and more staff are being trained on immediate counseling, and communication response. Mr. Pruss and McCauley McCalley are both trained nationally for emergency response. They can not share off site meeting site or emergency plans for safety issues.
Tomorrow is the egg nest sorting. First nest meeting is next wednesday. Allows us to form a student council with older grades, and hopefully they will start to run assemblies. #6nestsbutoneimlay
Propose holding a potluck for the teachers during parent teacher conference? They work 12 hour days with 30 min lunch and dinner break.
Soup, Bread, whatever (30ish staff)
Prize Raffle:
Prizes were drawn. 2 Winners.
Meeting adjourned 7:41 PM
IMLAY PTA GENERAL MEETING MINUTES
September 10, 2019
Attendees: Carla Tippets, Becky Takera, Lindsay Foster, Anita Hansen, Monica Larrabee, Kym Kemp, Crystal Connors, Melanie Winters, Amanda Marcott, Aleksandre Flanagan, Koda Lamadrid, Eleanor Contrera, Damian Contrera, Lauren Dowty, Tom Provost, Hilary Martin, Dulan Weerasinghe, Manindy Peiris, Elizabeth LeMay, Jason Soderberg, Jaclyn Petersen, Scott Petersen, Lorena Beedle, Kari Dyke, Kimberly Harrison, Kimberly Smith, Stephanie Soderberg, Jennifer McInturff,
Staff: Anita Hansen
Minutes recorded by Carla Tippets
Call to Order: 6:30 p.m.
Welcome and Introduction
Review of membership meeting minutes dated June 11, 2019
Becky Takera moves to approve minutes, seconded by Jen McCauley McCalley. Motion passed.
Review Standing Rules
Crystal Connors motions to approve standing rules, seconded by Jaclyn Petersen. Motion passed.
Budget Review
Crystal Connors requested more funding for Battle of the Books
Request for an increase for the stipend for the library assistant
Box Tops: How to? New digital format? How much did we make last year?
Funds requested for Assemblies by Alicia Glasscock and Tami Biddington: Papagayo Assembly total cost is $600, We Care Assembly is $1000.00, OMSI Science at STEAM night is $900 ($500 paid by school, $400 paid by PTA)
Budgeted Field Trips $2100. Do we use all that or can it be shifted to Assemblies?
Lisa Sagapolu requested a Wellness Budget increase to $3000 from $2500. She does apply for grants, but will still need more funds. Funds will go to wellness night, a teacher wellness room, rainy day games for recess, a water filling station at the other end of the school, and after school fitness activities.
We received a bronze level wellness status last year and are hoping to reach silver status this year, while aspiring to gold status next year for our 20th anniversary.
In the past we have done a monthly wellness challenge.
Budget Approval. Jaclyn motioned to approve with revisions for above mentioned line items. Kym Kemp seconded. Approved.
Committee Reports
Eagle Walk-n-Roll: Hoping to make $20,000. It will be all day October 4. We need a lot of parent volunteers.
Trader Joes is coming to a snack for the kids after they finish their laps.
Jaguar mascot from Century will be here. Hops mascot requested.
In need of a DJ.
There will be an online giving site.
Last year there was skyhook party for the kids who earned $100. They are not able to do that this year… looking for a different option.
Parent feedback: It would be nice to know what specifically they are donating to… can we publicize the project we are earning for.
Field Trip overview
New Business:
Open Floor
Parent Question: Why was popsicles on the playground disorganized?
A: 50 kindergarteners added, so kindergarten lists were placed rather than clear signs. It was not a meet the teachers because we chose to use the teacher required night for a curriculum night.
Suggestions: Better signs. Principal be accessible. Longer so it’s not so crowded.
Q: Why are classes assigned late?
A: Late registrations caused lots of shifts into the last week.
Q: Can we get better communication of PTA decisions. Highlights of the minutes?
Principal Report: Oct 8 is the next meet the principal discussing PAX for Parents (which is behavior management.
Prize Raffle:
Prizes were not purchased.
Meeting adjourned 7:35 PM
IMLAY PTA GENERAL MEETING MINUTES
June 11, 2019
Attendees: Carla Tippets, Becky Takera, Scott Petersen, Jaclyn Petersen, Lindsay Foster, Lynn Healy, Jennifer McInturff, Corrin Russo, Laurie Howell, Maile Tooter, Kimberly Smith, Elizabeth LeMay, Crystal Connors, Tami Biddington, Janet Rabe, Kym Kemp
Staff: Anita Hansen,
Minutes recorded by Carla Tippets
Call to Order: 6:30 p.m.
Welcome and Introduction
Review of membership meeting minutes dated April 9, 2019
Jen McCauley moves to approve minutes, seconded by Kym Kemp. Motion passed.
Budget Review
No major changes. Field trips got used.
Committee Reports
Yearbook Committee: Lindsey Foster is heading committee!
There are 3 vendor options:
Lifetouch ($12, easiest to upload photos, no late orders, 6 week order before needed, can embed movies with QR code),
Tree ring ($14, offers personalized pages, 4 week order before needed)
Peekaboo ($15, 3 week order before needed, embed movie QR codes). They all offer personalized covers.
Curious about setting up a yearbook club. Principal McCauley would like it to be an after school STEAM club.
Eagle Walk and Roll. Crystal is heading committee again. Proposed date October 4th. Email with any ideas/feedback to get involvement.
Committee Change Reviews and Thank You’s
Ice Cream Social: PTA will sponsor. It will be Aug 29 sometime between 5-8 pm (earlier will get teachers, later will get working parents). Need a Save the Date. No School supplies. No School Access.
-Volunteers: Corrin Russo, Becky Takara, Kym Kemp, Kimberly Smith, Lynn Healy, Maile Tooter, Anita Hansen, Carla Tippets
Eagle Walk and Roll: Crystal Connors
T-Shirt Sales: TBD
4th Grade Tiles: Maile Tooter and Becky Takera
Donation Basket: TBD
School Art Supplies: Alicia Glasscock/Tami Biddington
Tech Night: Teach Families what technology is being used. Google classroom, Corrin Russo-Phillips volunteered
Family Fun Events: Becky Takera
STEAM Festival: Lynn Healy
Carnival: Prisilla Fisher and Ranee Nicholson
Staff Appreciation Week: Prisilla Fisher? Parents would like more involvement.
Art Literacy: Kimberly Smith
Box Top: Life Skill Classroom
6th Grade Celebration:
Dinner Out: Kim Kemp
Volunteer Coordinator: Becky Takara
Yearbook: Lindsay Foster
Assemblies: TBD
Bike Helmet Check: Scott Petersen
Battle of the Books: Aurea Taylor?
STEAM
Chrome books were a huge success.
Right brain Artist was amazing, great beginning to the maker space.
STEAM Night was great involvement with family and teachers
Garden: lots of classes are getting involved. Need family volunteers through the summer.
New Business:
Open Floor N/A
Principal Report:
Exciting Suprise Changes
Master Calendar. 3 Methods of communication. Tshirt forms got 85% response.
Specials increase to 35 minutes.
Increase Recess time. Children need to be on time ready to learn.
Adding Math W.I.N. Time (What I Need)
Teachers are doing training the last 2 days of the school year.
Prize Raffle:
Winning tickets for attending PTA meeting was drawn.
Meeting adjourned 7:51 PM
__________________________ ________________________
Minutes approved by: Date:
IMLAY PTA GENERAL MEETING MINUTES
May 14, 2019
Attendees: Carla Tippets, Monica Larrabee, Ranee Nicholson, Prisilla Fisher, Becky Takera, Scott Petersen, Jaclyn Petersen, Jackie Halquist, Lisa Sagapolu, Tashanna Calderon, Lynn Healy, Jennifer McInturff, Corrin Russo, Shauna Edwards, Laurie Howell, Maile Tooter, Heidi McGill, Kimberly Smith, Elizabeth LeMay, Kimberly Harrison
Staff: Anita Hansen,
Minutes recorded by Carla Tippets
Call to Order: 6:30 p.m.
Welcome and Introduction
Review of membership meeting minutes dated April 9, 2019
Becky Takera moves to approve minutes, seconded by Corrin Russo. Motion passed.
Budget Review
We paid $630 for buses for outdoor school. About half what we normally spend because we split the cost with another school.
Committee Reports
Carnival Update: It will not be a night time event. We are considering how to split the budget for this year. Discussion on whether to support wellness night, field day, and/or PTA capital investments.
Wellness Night:
A big draw is to have a healthy dinner for the families. We are looking for $1000 to serve the dinner. Lynn Healy moved to approve we fund the dinner. Jaclyn Petersen seconded. Motion approved.
We are aiming to get a silver wellness school rating by 20th anniversary
Already spent $2500 budget. Bought $1700 Water bottle filling station, bought water bottles for water drinking challenges, and prizes for health challenges throughout the year
6th grade party
Budget is tight.
Asking for $400 to buy capital investments (decorations). Jaclyn Petersen motions to give the funds out of the staff appreciation school. Prisilla Fisher seconds the motion.
Memory Book
Tashanna Calderon willing to donate on time. Mrs. Winters makes a motion to donate $150 to a memory book. Jaclyn Petersen seconds. Motion approved.
Heidi McGill wants to make a book for kindergarten. There are 62 kids, books are approximately $12. Mrs Winters said she was not interested, so Ms. Lower will do it.
Field Day
SnoCone Machine? DJ? Bubbles?
Shauna Edwards: Is it responsible to spend $ when we don’t have a fundraiser. Ranee Nicholson motions to pass we save the budget and work on parent volunteers for field day. Lynn Healy seconds. Approved by group.
Board Member Elections
Co-Presidents: Anita Hansen and Monica Larrabee
Vice President: Laurie Howell
Treasury: Maile Tooter and Jackie Halquist
Secretary: Carla Tippets
Communications Director: Lynn Healy
Volunteer Coordinator: Becky Takara
Approved.
New Business:
Shauna Edwards is not doing t-shirt sales because everyone is getting a free tshirt next year.
Prisilla Fisher will be done with 4th grade tiles. 3rd grade and up parents to help hang tiles.
Open Floor:
None
Principal Report:
None
Prize Raffle:
Winning tickets for attending PTA meeting was drawn.
Meeting adjourned 8:03 PM
__________________________ ________________________
Minutes approved by: Date:
IMLAY PTA GENERAL MEETING MINUTES
April 9, 2019
Attendees: Carla Tippets, Jen McCauley, Kimberly Smith, Elizabeth LeMay, Jennifer McInturff, Corrin Russo, Anita Hansen, Maile Tooter, Erin VanderMeide, Ranee Nicholson, Prisilla Fisher, Becky Takera, Scott Petersen, Jaclyn Petersen, Jackie Halquist
Staff: Anita Hansen,
Minutes recorded by Carla Tippets
Call to Order: 6:30 p.m.
Welcome and Introduction
Review of membership meeting minutes dated March 12, 2019
Ranee Nicholson moves to approve minutes, seconded by Corrin Russo . Motion passed.
Budget Review
No changes
Committee Reports
New policy for committee budgets (affecting Carnival, 6th grade party, Art literacy, teacher appreciation)
STEAM night
Art contest with “What lifts you” theme
Volunteers needed to hang art the night before
School Carnival: May 31st 5:30-8pm
Advance tickets and bracelets. Same carnival games: cake walk, ring toss, ball in basket, squirt bottle game, bounce house, obstacle course
Each class is assigned a game
Food is donated
Pony rides/Petting zoo
Request for volunteers (need times and amount)
Dates for presales to
6th grade party
At the school, June 13 11-2pm,
Slideshow of kids through the years
Lawn games, photo booth vendor
Hamburger/Hot Dog barbeque food
Dance Contest, Karaoke Machine, Photo Booth were very popular.
Where’s my shirt vendor ($4.25 shirt), Flyers to get donations
Volunteers needed: Parents of 5th/6th graders
Wellness Night
May 22nd 6pm-7:30pm
Stations and activities. A healthy dinner, feedback asking family how to help make the school healthier. A water bottle refill station has been purchased. Presentation on bronze school. Full Parent Participation with Kids showing what they’ve learned (WEAR TENNIS SHOES)
2 bikes raffled for 1st graders.
Road Improvement Update: Century Road will go through. The City is revisiting the plans.
New Business:
Nominations for board members: Need to be submitted for votes in May Meeting. Jackie wants to be Treasury apprentice.
Open Floor:
Where do we draw the line at what activities are offensive? (ex. halloween allowed at some schools and not others)
Talk to the principle, We follow district guidelines for discrimination, Sometimes we can do work arounds
Schedule PTA Meeting with back to school night next year
PE Teacher requesting foam paddles: $284.95. Jaclyn Petersen motioned to pass. Kym Kemp seconded. Motion passed.
Principal Report:
$590 million shortfall in Oregon school budget for 2019-2020. HSD would experience a $10.5 million shortfall each of the next 2 years. Following a $64 million budget cut in the last 11 years.
Google “HSD Budget matters”… please contact your legislature mentioning your experience with school, class size, etc. Stable school funding is important. In the last 10 years, 18 instructional days have been cut.
90% of our budget is in staffing.
This is a STATE problem
Prize Raffle:
Winning tickets for attending PTA meeting was drawn.
Meeting adjourned 8:10 PM
__________________________ ________________________
Minutes approved by: Date:
IMLAY PTA GENERAL MEETING MINUTES
March 12, 2019
Attendees: Carla Tippets, Jen McCauley, Kimberly Smith, Elizabeth LeMay, Jennifer McInturff, Kimberly Harrison, Lynn Healy, Kym Kemp, Corrin Russo, Anita Hansen
Staff: Anita Hansen,
Minutes recorded by Carla Tippets
Call to Order: 6:30 p.m.
Welcome and Introduction
Review of membership meeting minutes dated February 12, 2018
Kym Kemp moves to approve minutes, seconded by Kimberly Harrison. Motion passed.
Budget Review
Teachers still haven’t taken advantage of the field trip budget. There is an issue with buses available for field trips. Ideas: Bring guest speakers in. Walking field trips.
Committee Reports
STEAM night
Volunteers needed.
Helmet Check Report: success!
6th grade party
At the school, June 13 11-2pm,
Lounge station for the teachers, kids care about hanging out and food.
Dance Contest, Karaoke Machine, Photo Booth were very popular.
Wellness Night
May 22nd 6pm-7:30pm
Stations and activities. A healthy dinner, feedback asking family how to help make the school healthier. A water bottle refill station has been purchased.
New Business:
P.E. Teacher (Mrs. Boucher) on Maternity leave. We now have a long term sub, Mr. Arriano.
Open Floor:
Better communication about events. Can we post to the pta board? On the website? Facebook page? Any volunteers to be a communication director?
Field day, is it happening?
Century Boulevard construction project? How does it affect our foot traffic, should we invite them to a PTA meeting to discuss concerns?
Principal Report:
March Madness Tournament of the books. Every class reads 8 books and votes.
April we start smarter balance testing. We don’t want to highlight testing season.
Erin’s Law training starts next week.
Prize Raffle:
Winning tickets for attending PTA meeting was drawn.
Meeting adjourned 7:17 pm
__________________________ ________________________
Minutes approved by: Date:
IMLAY PTA GENERAL MEETING MINUTES
February 12, 2019
Attendees: Carla Tippets, Laurie Howell, Kimberly Smith, Elizabeth LeMay, Jennifer McInturff, Lynn Healy, Kym Kemp, Maile Tutor, Becky Takara, Jaclyn Petersen, Scott Petersen, Jen McCalley, Anita Hansen
Staff: Anita Hansen,
Minutes recorded by Carla Tippets
Call to Order: 6:30 p.m.
Welcome and Introduction
Review of membership meeting minutes dated January 8, 2018
Lynn Healy moves to approve minutes, seconded by Becky Takara. Motion passed.
Committee Reports
Yearbook
We have the publisher reserved. We have no adults to organize it.
Family Fun Night-Bingo
Lots of prizes. Last year there were approx 60 attendees
Box Tops
Life skills class taking over.
Carnival
We don’t have a date. Priscilla Fisher and Ranee Nicholson offered to run.
Hillsboro Foundation Basket
Crystal made and donated a spa basket.
Helmet Check update
March 11 at 2:30
Dine-Out Fundraiser
We need someone new to take it over
New Business:
Art Portion of STEAM night April 25, 5:30 (setup) 6-8pm
Art gallery in hallway, Art contest with a wellness theme, Nancy to do glass, recycled art, and pottery
Question about how to incorporate music?
Volunteers Needed
Open Floor:
Car’s Idling in Pickup line: Can we get people to turn off cars so children don’t inhale exhaust? Look into Portland “No Idle Zone” laws/signs
Principal Report:
Lisa Sagapolu planning a Family Wellness Night
Trying to achieve Silver Status in Healthy Schools America: Switching birthday treats to something healthy or a book
Prize Raffle
Winning tickets for attending PTA meeting was drawn.
Meeting adjourned 7:00 pm
__________________________ ________________________
Minutes approved by: Date:
IMLAY PTA GENERAL MEETING MINUTES
January 8, 2019
Attendees: Carla Tippets, Laurie Howell, Kimberly Smith, Elizabeth LeMay, Jennifer McInturff, Corrin Russo, Becky Takara, Jaclyn Petersen, Scott Petersen, Jen McCalley, Anita Hansen
Staff: Anita Hansen,
Minutes recorded by Carla Tippets
Call to Order: 6:30 p.m.
Welcome and Introduction
Review of membership meeting minutes dated December 11, 2018
Becky Takira moves to approve minutes, seconded by Jennifer McIntuff. Motion passed.
Committee Reports
Giving Tree Report
We served 30 students from 10 different families. Every child got clothing, shoes, coat, toy and book. We only had to dip into the angel fund $250
Dine-Out Update
N/A
T-Shirt Update
N/A
6th grade end of year party
Still need to assess the current supply stash. Beach Theme. Day before the last day of school. 10am-2pm. About 80 students. Budget $1000. Could possibly go off-site.
Budget:
$650 Boxtops
$100 Chipotle Dineout
$1000 donation from a famiy
New Business:
Open Floor:
Emergency Lockdown:
-Principle is federally trained for emergency prepared.
-We need to address badge system, keep better track, so we know which adults are in the building especially during drop off.
-We are on the bond for a remodeled entrance (in about year and a half) which should help with student safety.
-In Portland, we used 5 gallon emergency toilets in each classroom and also had students parents donate emergency preparedness snacks/water/etc. We could add this to back to school list.
-Concerns about the open windows in the cafeteria… principle is looking at bulletin boards to provide some privacy coverage for students.
-Issue with children arriving early to school and lack of supervision.
Mrs. Boucher needs volunteers for Jump Rope Heart (2 to 3)
Right Brain Artist needs volunteers
Bingo Night coming soon
Hillsboro PD Helmet Check: Need to pick a date
Principal Report:
Updates on Playground: District is normalizing all playground equipment. We can only choose from what they have selected. They are not supporting any covered area because of liability, lights, power, sprinklers and fire alarms.
Brainstorm Other possibilities for Play: Sensory Wall, Painting walls, etc.
Prize Raffle
Winning tickets for attending PTA meeting was drawn.
Meeting adjourned 7:30 pm
__________________________ ________________________
Minutes approved by: Date:
IMLAY PTA GENERAL MEETING MINUTES
December 11, 2018
Attendees: Carla Tippets, Elizabeth LeMay, Kimberly Smith, Jaclyn Petersen, Scott Petersen, Laurie Howell, Maile Tooter, Kym Kemp, Corrin Ruse, Prisilla Fisher, Jennifer McInturff, and Lynn Healy
Staff: Anita Hansen,
Minutes recorded by Carla Tippets
Call to Order: 6:30 p.m.
Welcome and Introduction
Review of membership meeting minutes dated November 13, 2018
Kym Kemp moves to approve minutes, seconded by Jaclyn Petersen. Motion passed.
Budget Review: We made $750 on tshirts. We bought the 46 chromebooks.
Committee Reports
Eagle Walk and Roll Party
Still not a final count on employee matches
Ninja Party was a big hit. Cost $275 for 55 kids. Next year: remind parents that friends and siblings can’t come along
Giving Tree Discussion
PTA will cover any mittens left on the tree next week
Dine-Out Update
We made $100 on Chipotle night.
T-Shirt Update
We made $750.
6th grade end of year party
Not going to be a luau because of cultural equity concerns
Suggested last full day of school and Beach Party Theme
Discussed games, sno-cone machine, cotton candy machine,
New Business:
Emily Boucher send thank you for PE supplies
Open Floor:
Is there a way to get information on meetings to members who couldn’t attend?
Publish the website? Email the minutes? Facebook live the meetings?
Emergency Lockdown preparedness?
Bathroom solutions
Snack solutions
4th Grade Tiles
Several years behind on hanging. How can we get parental involvement in hanging all the previous years
Principal Report: N/A
Prize Raffle
Winning tickets for attending PTA meeting was drawn.
Meeting adjourned 7:01 pm
__________________________ ________________________
Minutes approved by: Date:
IMLAY PTA GENERAL MEETING MINUTES
November 13, 2018
Attendees: Mary Hofmeister, Carla Tippets, Elizabeth LeMay, Kimberly Smith, Jaclyn Petersen, Scott Petersen, Crystal Conners, Laurie Howell, and Maile Tooter
Staff: Emily Boucher, Anita Hansen, Janet Rabe, and Jen McCalley
Minutes recorded by Maile Tooter
Call to Order: 6:30 p.m.
Welcome and Introduction
Review of membership meeting minutes dated October 9, 2018
Crystal Connors moves to approve minutes, seconded by Jaclyn Petersen. Motion passed.
Budget Review
Review and discussion Budget
Committee Reports
Eagle Walk and Roll
Raised $21,500
Raffle prizes already passed out
Giving Tree Discussion
Imlay will organize and set up.
PTA to cover any mittens left on the tree by the next meeting
After extracurricular activities
Changing this to be a benevolent fund to lunches, shoes, supplies, etc.
Carla Tippets moves to change these funds, Jaclyn Petersen seconds. Motion passed.
Big Cost Project
Chromebooks project
46 chromebooks $10,596.56 (which makes us a 1:1 grades 3-6)
118 chromebooks $ 27,182.48 (which makes us a 2:1 for K-2)
164 chromebooks $37,779.04 ( which makes us a 2:1 for K-2 and 1:1 grades 3-6)
Outdoor Equipment
Covered playground- issues
hardcover needs sprinklers and lights
Sun only shades are costly and will not work in the rain
Look into grants for this project.
Hope to fund in next 2-3 years
Jaclyn Petersen moves to buy the 46 chromebooks with PTA paying $10,000 and Imlay Elementary to pay $596.56. Seconded by Janet Rabe. Motion passed.
Carla Tippets to write letter about purchase of Chromebooks.
Backpack program
Doesn’t need funds and hoping will no longer need from PTA.
Pacific foods is donating protein boxes each month.
Will continue to have spring food drive to supplement what is not included in protein boxes.
PE Equipment
Emily Boucher asking for additional $650 for new PE equipment
Janet Rabe moves to give backpack budget of $500 to PE, and additional funds of $150 to PE, seconded by Jaclyn Petersen. Motion passed.
Carla Tippets volunteered to be secretary
Carla Tippets voted into secretary position.
Prize Raffle
Winning tickets for attending PTA meeting was drawn.
Meeting adjourned 7:45pm
__________________________ ________________________
Minutes approved by: Date:
IMLAY PTA GENERAL MEETING MINUTES
October 9, 2018
Attendees: Scott Petersen, Jaclyn Petersen, Crystal Connors, Emily Sanders, Jennifer McInturff, Corrin Russo-Phillips, Kimberly Smith, Elizabeth LeMay, Kym Kemp, Bill Clocksin, Xuan Chau, Maile Tooter, Laurie Howell
Staff: Anita Hansen, Melanie Winters, Jen McCalley
Minutes recorded by Laurie Howell
Call to Order: 6:30 p.m.
Welcome and Introductions
Review of membership meeting minutes dated September 12, 2018
* Jaclyn Petersen moves to approve minutes, seconded by Melanie Winters.
Motion passed.
Budget Review
Review and discussion of budget.
Committee Reports
Eagle Walk and Roll
Good turnout, even though bad weather.
Thank you to volunteers.
Envelopes due on 10/24, money will be counted on 10/29.
Discussion about using different online site next year. Jaclyn Petersen said she would investigate.
Yearbook
No committee formed yet. Maile tooter offered to head up committee but she needs help.
6th Grade Luau
No committee formed yet. Couple of parents indicated they would help.
Will ask 6th grade teachers to communicate with their student’s parents.
Dine Out Fundraisers
Lorena Beedle volunteered to chair this committee.
Bike Helmet Check
Scott Petersen volunteered to chair this committee.
Assembly
Tami Biddington and Alicia Glasscock volunteered to co-chair this committee.
New Business
Ideas for PTA Focus
Discussion about what focus should be for PTA funds going forward now that STEAM is not our main focus. Ideas generated:
Fencing off back of school yard. Jen McCalley will investigate what, if any, portion of this may be covered by bond money.
Covering play structure
Outdoor classroom area
Track
Purchase of additional Chromebooks
Yard debris service for Imlay garden. Jen McCalley will research this.
PTA will circulate survey to parents to find out what the majority would like the focus to be.
Additional discussion about possibility of focusing on students who need financial help, either with supplies or paying off lunch debt. Discussion of possibly adding this as a line item to our yearly budget for use by principal at her discretion.
Bond Update
Security equipment – security cameras (inside/outside); interior door locks; ADA compliant alarms; 911 alert button; improvement of in-building communication system; improved line of sight for office
Technology equipment – monitors, projectors, and voice amplification for each classroom; additional wifi points; white boards; document cameras; new laptops
Furniture for classrooms
Additional audio/visual equipment
Principal’s Report
Thank you to the PTA for a great Eagle Walk and Roll event.
Discussion about importance of attendance. Bracelets given out to students with charms for attendance.
Ideas exchanged about how to communicate importance of attendance to parents.
Prize Raffle
Winning tickets for attending PTA meeting was drawn.
Meeting adjourned: 7:44 p.m.
___________________________ ___________________
Minutes Approved By Date
IMLAY PTA GENERAL MEETING MINUTES
September 11, 2018
Attendees: Scott Petersen, Jaclyn Petersen, Shauna Edwards, Emily Sanders, Corrin Russo-Phillips, Jennifer McInturff, Carla Tippets, Erin Cope, Kimberly Harrison, Kimberly Smith, Kym Kemp, Crystal Connors, Maile Tooter, Becky Takara, Laurie Howell
Staff: Anita Hansen, Emily Boucher, Melanie Winters, Jen McCalley
Minutes recorded by Laurie Howell
Call to Order: 6:33 p.m.
Welcome and Introductions
Review of membership meeting minutes dated June 12, 2018
* Shauna Edwards moves to approve minutes, seconded by Kimberly Harrison. Motion passed.
Reading of Standing Rules
* Shauna Edwards moves to accept standing rules, seconded by Kimberly Harrison. Motion passed.
Budget Review
Review and discussion of budget.
* Kimberly Harrison moves to accept budget as is, seconded by Shauna Edwards. Motion passed.
Committee Reports
Eagle Walk and Roll
* Set for Friday, October 5.
* Same format as last year – online donations via Giving Tools.
* Trader Joes will attend.
* Hillsboro Hops mascot in morning, Century Jaguar may come.
* In need of DJ. In the alternative, Mrs. Boucher has offered use of the Bluetooth speaker she uses for running club. Attendee Emily Sanders said her husband is DJ. She will check their schedule.
* Decision made to forego Otter Pops since Trader Joes will supply fruit and cereal bars.
* Prize structure may change. Committee is discussing alternatives to prize gala.
* Volunteers will be needed for day of.
Newsletter
* Last year’s chairperson, Kimberly Harrison, suggested that we include PTA article in the school newsletter distributed by Mrs. McCalley.
Committee Chairs for 2019-2019
* Open positions: Yearbook, Assemblies, Dinners Out, 6th Grade Luau.
* Becky Takara will do a bingo night.
T-shirts
Shauna Edwards reported that she chose a new vendor this year. The design is complete, and a photo was shared of the design. Orders will be exclusively on-line this time. She is not sure about profit margin yet. Design available on four different colors of short sleeve t-shirt as well as a gray sweatshirt.
New Business
Peace Place Supplies
Anita Hansen showed video and explained that each classroom at Imlay will have a “peace place” to support students. This is an area where a student can go to take a quiet moment. Each peace place will have a timer and a student can use the area for a maximum of two five-minute time periods. Anita proposed that the PTA supply $500 to Mrs. McCalley for her to use at her discretion to purchase items for the classroom peace places. Shauna Edwards moved to provide principal with $500 to use for peace place supplies, seconded by Crystal Connors. Motion passed.
Report from Mrs. Boucher and request for PE funds
* Maternity leave in the Spring.
* Exploring possibility of after school sports clubs.
* Exploring possibility of running club, but during recess instead of before school so all students have the opportunity to participate. One day a week during first recess. May need volunteers to help.
* For students arriving before 8am, activities are provided in the gym (dancing, fitness activity).
* Request for pictures of students being active to post in gym.
* Request for funds to replace old/worn out PE supplies. Suggestion was made to ask for parents to donate via newsletter or email to parents. PTA would be willing to entertain covering additional supplies needed.
* Spotify is used for music in PE classes. Mrs. Boucher has been paying for her own account but asked if this is something the PTA could cover. Cost is $45. Shauna Edwards moved to provide $45 for a Spotify account, seconded by Crystal Connors. Motion passed.
Principal’s Report
* Mrs. McCalley reported that she has made a deal with every student that she will remember their name and each student has to remember hers in exchange.
* Thank you to the PTA for a great ice cream social event.
* Communications this year will be via Twitter, Facebook, emailed newsletter including a monthly calendar. Any other ideas, please let her know.
* Suggestion was made to let the parents of students who are being recognized in a PBIS assembly know in advance in case they need to make arrangements to attend.
Prize Raffle
Winning ticket from ice cream social raffle was drawn.
Winning ticket for attending PTA meeting was drawn.
Meeting adjourned: 8:40 p.m.
Minutes Approved By Date
Imlay PTA Membership Meeting Minutes
June 12, 2018
Attendees: Laurie Howell, Laura Conley, Maile Tooter, Prisilla Fisher, Jennifer McInturff, Corrine Phillips, Crystal Conners
Staff: Anita Hansen, Becky Takara, Alano Ciliberto, Melanie Winters, Janet Rabe
Minutes Recorded by Laura Conley
PTA Board: Presidents Anita Hansen, Laura Conley; Vice Presidents Becky Takara, Prisilla Fisher; Treasurer Laurie Howell, Maile Tooter; Secretary Jennifer Richardson
Call to Order: 6:31pm; Reached quorum (7) of members
Welcome and Board Introductions
Review of Membership Meetings Minutes dated May 15, 2018
Alano Ciliberto moves to approve minutes. Motion passed.
Budget Update (Maile Tooter)
Carnival Update: $8,008.57 brought in, with a profit of $5495.55
Most teacher requests for classroom enhancements in by deadline.
Receipts from committee chairs/members need to be in by last day of school and have their address on it.
Still working to get Chipotle check changed to Imlay PTA instead of HSD for dinner fundraiser.
Committee Reports
Carnival (Becky)
Ran smoothly. May put helium balloons on committee members, 45 minute clean up.
6th Grade Luau (Prisilla Fisher): On track, need receipts in, happens Thursday.
Staff Luncheon (Prisilla Fisher): All set to go.
Ice Cream Social: Thursday, August 30, 3:30-5:30 (to not interfere with middle and high school times). Call that day for class assignment if can’t make it in. Need plan to keep ice cream outside of school.
Walk N Roll (Crystal Conners)
Would like early October date for event, hoping to schedule Oct 5.
Plan to ask same vendors again (Trader Joe’s, dj)
Prize Drawing: Idea to have top earners come in to select a prize.
Prize Party: Can only do again with more help planning. If do Friday before Halloween, can do costumes, prizes, parade, etc. Would like to do no food.
Plan on using Giving Tools for online donations again. Shorten the donation time period (1.5 week).
T-shirts with sponsors: No one contacted when advertised and was turned down from those directly contacted. Would like to do some day.
Theme Idea: Walk, Run, Soar—each kid a feather with something that makes them/Imlay soar. Put on wall in shape of wings and kids can get pics in front of it. Could be left up. Each class could do as September community building. Would need template, uniform place for name and maybe a color for each grade level.
Committee Communication: Laurie Howell will be contact for committee chair updates for chairs that cannot make it to the meeting.
New Business
Janet Rabe: Request $5000 line item for STEAM to stay in budget next year (with other grants and district money, brings STEAM budget to about $20,000). This year’s money enabled low student-to-chromebook ratio in 5th and 6th grades, reading materials for science curriculum in 1st grade, and other projects. Garden Week for families over the summer to harvest and weed. Excited about new makerspace/theater in the library.
Prisilla Fisher: Suggests creating line item in budget for yearly “theme” decorations. We could then re-use the decorations for multiple events.
Planning on next year doing a theme each month for PTA meetings (e.g., safety, use of funds, etc.). Themes to be decided at next board meeting. Planning a survey to see what parents/staff interested in. Next year, planning to keep meetings to one hour and encourage more attendance.
Melanie Winters: Concerned about large numbers of tardies/absences in kindergarten—and shows in student performance. Encouraged us to promote good attendance in addition to what school is already doing.
Principal’s Report
Thanks for all PTA does! Fun events at school help create memories for kids. Any problems we notice, people at events typically don’t notice/care.
Testing coming in—about 10%-15% above state and district averages.
This year: Had new math (K-5) and science curriculums.
Next year 2nd Step social/emotional curriculum.
Next year: Bond money will be going to classroom updates (teacher PCs, projectors, audio, etc.)
Bond money used for safety still in planning stage (school entry, window updates, etc.).
Safety drills and student explanations posted on Twitter Feed, lots of info on district website.
Raffle
Meeting Adjourned: 7:30pm
_______________________ _________________
Minutes Approved By Date
Imlay PTA Membership Meeting Minutes
May 15, 2018
Attendees: Laurie Howell, Laura Conley, Kimberly Harrison, Maile Tooter, Prisilla Fisher
Staff: Anita Hansen, Becky Takara, Alano Ciliberto
Minutes Recorded by Laura Conley
PTA Board: Presidents Anita Hansen, Laura Conley; Vice Presidents Becky Takara, Prisilla Fisher; Treasurer Laurie Howell, Maile Tooter; Secretary Jennifer Richardson
Call to Order: 6:39pm; Reached quorum (7) of members
Welcome and Board Introductions
Review of Membership Meetings Minutes dated April 17, 2018
Prisilla Fisher moves to approve minutes. Motion passed.
Budget Update (Maile Tooter)
Extra $630 needed in STEAM budget (due to miscommunication about how STEAM funds allocated). This money was transferred from Yearbook budget (which had about $830 left over).
Staff Appreciation needed $189 more, as teachers went for seconds at Crepe Truck. Space in the budget to cover this.
Still working to get check from Chipotle for dinner fundraiser.
First grade Jackson Bottoms field trip only needed money for cost of Jackson Bottoms (not bus transportation).
Reformatting budget for PTA google sites access.
Committee Reports
Carnival
School Spirit day will be western-themed
Volunteer sign-up going to staff, in newsletter, and email.
Planning on 50 pizzas from Costco
Staff Appreciation (Prisilla Fisher): Lots of positive feedback from staff, went over budget by $200 (due to increased vendor costs and additional staff this year). Recommends increasing budget by $200 for next year’s budget.
STEAM (Laurie Howell in for Lynn Healy)
Confusion about where money to pay for PTA part of STEAM Night (removed as a line item from budget this year). Needs to pay for supplies and wants to spend $100-$200 to thank artists who volunteered to help kids create art in cafeteria.
Laura Conley moves to allocate $200 to STEAM Night for thank you gifts for artists and STEAM supplies. Motion passed.
Line item will be added to next year’s budget for STEAM Night. Would like input from Lynn on amount needed.
6th Grade Luau (Prisilla Fisher): Plans in the works, but not finalized. will email parents with information and volunteer sign-ups.
Yearbook (Prisilla Fisher):
Few days before extended deadline for ordering, Prisilla wanted to see a preview of the final product, but using the print ready put the printing process in motion. About 8 orders that were at the extended deadline date will be shipped directly to homes and charged for shipping.
172 yearbooks ordered.
Yearbook purchased for every child in Backpack Program.
Company asked if we wanted to lock in price for next year—undecided.
Prisilla willing to chair next year if she has more people to help with it.
Newsletter (Kimberly Harrison)
500 views of last newsletter.
Approval protocol: Anita Hansen and Laura Conley review, forward it to Yvonne for Alano Ciliberto to approve, and then it will be sent out.
Board Elections
Nominated and voted-in members of board for 2018-2019 School Year
President: Anita Hansen
Vice Presidents: Laurie Howell and Laura Conley
Treasurer: Maile Tooter
Secretary: Jennifer Richardson
New Business
Focus for PTA Fundraising
Ideas
Outdoor Classroom (Prisilla Fisher): Available in a variety of lay-outs and price-points
Extended Fencing (Alano Ciliberto): Improve safety for life skills students who run, prevent balls from going into parking lot, and prevent non-school personnel from entering playground during school hours. Willing to get bid.
Need someone to take the lead for the project and get information.
Anita: Would like to survey parents and staff about what they would really want.
Principal’s Report
Preliminary results from standardized testing coming in.
Academic Seminar is starting to prep for Right Brain artist next year.
Next Year: School starting Second Step program. It is a social/emotional curriculum taught by classroom teachers. It includes anti-bullying components.
Room off of library will be opening up as the district takes out the old computers. Ideas for maker space or stage discussed. Looking for sponsors to help make this a useable space.
Erin’s Law: School is still planning how it will meet this legal requirement.
Raffle
Meeting Adjourned: 8:03pm
Addendum: Not in the approved minutes, but Laura Conley informed board at board meeting that she will not be a co-vice president next year.
_______________________ _________________
Minutes Approved By
PTA November Minutes
April 17, 2018
Attendees: Becky Takara, Laurie Howell, Prisilla Fisher, Kimberly Harrison, Laura Conley Maile Tooter, Jennifer Rose
Staff Attendees: Alano Ciliberto, Lisa Sagapolu, Janet Rabe, Anita Hansen
PTA Board: Presidents: Anita Hansen, Laura Conley, Vice Presidents : Becky Takara & Prisilla Fisher, Treasures: Laurie Howell; Secretary: Jennifer Richardson
Call to Order: 6:32 pm (Minutes by Laura Conley)
Review of Membership Meeting Minutes Dated January 16th 2018
Laurie Howell moves to approve minutes with correction on name for budget review supposed to be Laurie Howell, not Laurie Hanson – Approved
Note: PTA Meeting in February cancelled for Snow Day, not enough members to form a quorum for March PTA meeting.
Welcome & Introduction
Budget Review
Maile Tooter-
Approved Field Trip for 4th grade over regular budget (week before April 1st request deadline, where it then becomes first-come, first-serve for remaining field trip funds. Next week was Spring Break and about $1700 was still available).
Check from Chipotle Fundraiser written out to Hillsboro School District instead of PTA, Maile will contact them to get a new check for $548.
Committee Reports
STEAM: Becky Takara has been matting artwork. Need labels from Lynn Healy so she knows what she does and does not have. Suggested that next year ask teachers to print out labels for their class in specific font and size. Extra assistance needed, call out for volunteers. Janet Rabe met with Lynn Healy and everything is moving forward.
Yearbook: Prisilla Fisher: Extended deadline to May 7. Only about 40 ordered so far. Can order afterwards, but family will have to pay for shipping. Teachers are getting list of students in photos to Prisilla
Hillsboro School Foundation Basket (Maile Tooter): Sent a thank you letter to us.
Wellness committee (Lisa Sagapolu): Has been going well. Fruit in staff room, after-school fitness instructor ($180) well liked. Hope to get same instructor next year in Fall and Winter (she did 8 classes for price of 6). Family Fitness Night is cancelled—Mr. Irvine retiring and need more support to pull it off. Would like to get a parent volunteer for next year. Open to ideas for challenges and ways to spend remaining money.
Luau (Prisilla Fisher): Will meet after Yearbook done (May 11)
New Business
Jennifer Rose: PTA started at Brown Middle School. Informal, doing workshops with growth mindset, has Facebook page, email, would like parents to get involved.
Lisa Sagapolu: Requesting $297 for 1st grade Jackson Bottoms Fieldtrip. They asked first after April 1st., so they will get it.
Principal’s Report
Testing beginning, showed the testing information page. Created movie trailers for each classroom to get them excited to test without pressure of pass/fail.
Helmet Check April 18
No added days for snow days
Volunteer appreciation week
Would be willing to have volunteer group help with weeding/gardening/landscaping
Prize Raffle
Adjourn: 7:31pm
PTA January Meeting Minutes
PTA Meeting 1/16/18
Attendees: Becky Takara, Anita Hanson, Alano Ciliberto, Laura Conley, Malie Tooter, Laurie Howell, Crystal Conners, Kimberly Harrison, Jennifer Richardson, Janet Rabe
Staff: Alano Ciliberto, Anita Hanson, Janet Rabe
Call to order 6:33pm
Approve minutes –
Alano – moved to approve
Laura – Second
All approved with corrections. – Name changes
Budget Review: Laurie Hanson & Malie Tooter
T-shirt sales wrapped up : $587 made
Panda – $211
Box tops $809
$47 more for after school sports
FEI $328 matching funds came in for Eagle walk
$1138 total spent for the eagle walk.
$400 matching funds check still coming from PGE
Total Income $19,796
* Health & Wellness program
$180 Zumba teacher
$176.94 Fitness challenge for staff
$66 Fruit Bowls and fruit
$762 PE Training equipment for PE & family fitness night.
* Over for Science books – by $330 for shipping…. We can cover from allotment or another part of Steam budget.
Janet R – Moves to approve money coming from steam budget
Kimberly H – Seconds
All approved.
Committee Reports:
Volunteer Committee: Jennifer Richardson
Steam Stuff
* At a stand still – waiting to hear back to see what we need volunteer wise.
* Def need people to Matt Artwork
* We will probably need more volunteers this year than last year… because last year teachers used this time to make up hours from inclimate weather.
* It has been discussed that maybe more teachers come than usual. Maybe extend some more pay.
* Will need a lot more volunteers to Matt the artwork this year. Possibly need longer to do.
Bingo Night: Still same night
Really only need 1 -2 volunteers to help out. That night.
Carnival Committee: the 1st still looks like a good night.. same day as PBIS assembly so we can do the dress up day for that.
Had first meeting things were good.
NExt meeting is the 24th at 4:15 in conf room
***Barb Hanes interested in hosting the Silent Auction at Vertigo ***
STEAM Night:
April 19th is that night.
Lynn is fine with not doing silent auction at the carnival or the STEAM
* Can we have a performance at this? Dance maybe..
* WE missed the performance corner.
* Maybe we can
Family night out
Jessica wants feedback:
Thinking of next ones to do..
Chipotle has to be 12 months between times we do it. We did it Oct 4th.
Anymore:
Noodles & Co
Mcmenamins
MOD Pizza
Pietro’s pizza
Bj’s
Burgerville
Eagle Walk:
Crystal Connors – Looking for $200 donations to be on the shirts – Local Companies
Need suggestions for local companies
Would like to do art contest thinking maybe just 5th graders art contest..
When is the cut off for yearbook??
HEalth & Wellness update: letter from Lisa Sagapolu
Family fitness night possibly May 10th
Went over what has been spent so far and how much she has left and suggestions for what they should spend the rest of the money on.
Newsletter : Kimberly Harrison: Deadline is this Thursday
New Business
*Janet met with Lynn Healy about garden. To have more involvement & engagement from the students..
Will like to have every class to have a garden parent.
Take small groups of students out to do what the teacher would like to in their part of the garden.
*Grant to apply for rain barrel and some other great items for the garden.
Up to $5k a monthly from Tualatin valley water district.
*Back wall – Still trying to do a mural or something fun.. Art resident – maybe have all the kids do a little part of it. incorp art into chain link fence as well.
Principle Report: Alano Ciliberto
Assembly March 15 – Earthcapades.. H20
Vaudeville fun show. Doing two of them for us.
Technology on the way – 120 Chromebooks are coming as part of the bond. They are showing up.
SBAC testing coming up.
Taking back possibly 40 machines, (Old Computers) so we need to revisit giving them all to students classrooms.
If it’s not a computer lab what could it be…
STEAM Room, ERC, Recording Booth,
Makerspace – open spaces with lots of things available – Have a volunteer or teacher guide.
Different machines, have different projects you can do, Cricut, sewing machine, media maker, engineering stuff… Craft room.
*Lots of things to think about and suggestions are welcome.
Currently there is a lot of technology getting into the students hands and we would hate to have that go away.
Prize Raffle
Adjourn 7:32
___________________________________________________________________________
PTA December Meeting Minutes
December 12, 2017
Attendees: Anita Hanson, Becky Takara, Jennifer Richardson, Alex Richardson, Priscilla Fisher, Laurie Howell, Crystal Conners, Laura Conley, Malie Tooter
Staff: Anita Hanson
PTA Board : Presidents : Anita Hanson,& Laura Conley / Vice Presidents : Becky Takara & Prisilla Fisher / Treasures: Laurie Howell & Malie Tooter/ Secretary : Jennifer Richardson.
Call to Order 6:32 pm
Review of Meeting Minutes Dated: November 21 2017
Becky Takara moved to approve Crystal Conners Seconded – Accepted
Budget Review – Laurie Howell & Malie Tooter
T-shirt Deposit made – $500 income on shirts
Intel Matching donations came in for Eagle Run
$201 paid out to Ms. Sagapulu for Health & Wellness program
Dept of Justice Report – Paid $50 instead of regular fee because we made more money.
Our Insurance has gone up.
Steam Line Item – Info for Science books
Still need to meet with Janet R about possible miscommunication about STEAM budget. See how she is spending, what she has spent, and that we have earmarked some of that for the Science books.
If we end up not booking any Assemblies we have approx $1500 we could also use for books.
Guest Speaker
Nadine Zimmerlund – From The School Foundation
See Handout.
Volunteer Stuff :
Jennifer Richardson
We will need a family night Volunteer to run maybe one more after Bingo in Feb.
Possibly a Parents night out with a silent auction at Vertigo brewing.. instead of having the silent auction here? Possibly pair with Imlay Girl Scout troop for this as well… they can do babysitting.
Laurie will contact Lynn H and ask if she would be ok with Silent Auction being separate and not at the STEAM night.
Will be starting to set up volunteer Spot for STEAM
Becky Takara
Bingo Night is coming up – she has purchased games on Black Friday but would like some more. So if anyone wants to donate a game or two please leave in the office with a note on it that it is for PTA Bingo Night.
Carnival
Thursday the 15th is last day of school…
Found out that our Tentative date of the 8th will not work because it is Century’s Graduation… thinking about moving to June 1st. – Jennifer will contact Renee and let her know.
Need to Schedule First Meeting – Possibly Wed the 10th 4:30-5?
STEAM Night
April 19th Tentative Date
Volunteers to Matt the art & hang up in spots. Need to talk to Lynn H and confirm.
Lisa Lower – request for funds – Video
Lisa would like to attend the Nellie Edge Workshop to help teach a new way of writing. This would be under Professional Enhancement – $199 for the workshop.
Becky Takara Motions to give Lisa the money & Jennifer RIchardson Seconds.
Accepted by board.
Open Forum:
Crystal Connors –
Fees for Eagle Walk came through…
For the site we used… we earned $3,429 in pledges
The Fees for the site were
$15 per month – Ran for two months – $30
$25 fee to hold the site for next year so we do not have to re-create
Less than 2% fee for Credit processing… .19 per transaction – $47
Laura Conley
Should we research the possibility of getting a second cotton candy and or snow cone machine?
Maybe we attempt one more time to pre-prep the cotton candy?
The two didn’t cost that much to purchase. $350 for both… if we get a new Snow Cone machine we need a better one that does not freeze up.
We will Research some more on this.
After School Sport program
From this point on should we be creating the form and be able to follow and be accountable for the money? Or do we just let MR. Irving run with this? He has a $500 allotment.. for the program and the salary for him and Barb…
However.. we are also paying for this because he is not breaking even.
___________________________________________________________________________
PTA November Minutes
November 21, 2017
Attendees: Crystal Conners, Alano Ciliberto, Becky Takara, Anita Hanson, Laurie Howell, Priscilla Fisher, Jennifer Richardson, Kimberly Harrison, Ranee Nicholson, Melanie Winters, Sharma Smith
Staff: Alano Ciliberto, Sharma Smith, Melanie Winters, Anita Hanson
PTA Board: Presidents: Anita Hanson, Laura Conley, Vice Presidents : Becky Takara & Prisilla Fisher, Treasures: Laurie Howell
Call to Order: 6:30 pm
Review of Membership Meeting Minutes Dated October 17th 2017
Kimberly Harrison moves to approve Minutes – Accepted
Welcome & Introduction
Budget Review –
Laurie H –
Classroom enhancement money dispersed
Still waiting for Eagle Walk Money – Still trickling in
We were under budget for Eagle Walk
Approx $20, 249 raised… Still waiting on matching funds.
Committee Reports
Eagle Walk N Roll – Crystal Connors
Party was a little crazy but everyone had a lot of fun! Thinking that maybe there be a separate chairperson for that in the future. Running the walk and planning the party is a lot!
All but two of the prizes were donated
We hit 70% participation this year!! So exciting.
DO WE NEED ANOTHER COTTON CANDY / SNOW CONE MACHINE? (This was not completely addressed)
PTA Dinner Fundraiser – Crystal for Jessica McPeak
Panda is coming up on Friday December 8 / 5-8 Flyers are ready.
We should do a Facebook post for this
Red Robin & Poppa’s Pizza are planned for the future.
Carnival Committee – Ranee Nicholson
How is this running this year there is some confusion..
It will be the same as last year with a chairperson, (Ranee & possibly Anita), and little committee’s to help run things.
Looking at June 8th as the date.
It was asked if we could have a silent auction. – decided on staying with the 50/50 this year.
Priscilla mentioned her and Laurie had chatted about each grade level maybe doing a theme basket. When / if silent auction is done again. Maybe doing it offsite for a better turnout.
Family Fun Night – Becky Takara
Bingo Night is going to be Feb 16th
Need a Mic System this time
Game donations needed..
Luau Commitee – Becky / Priscilla / Ranee
Starting on this after the holidays.. still not 100% on date due to possible snow days. Would prefer to not be the same week as the Carnival.
Helmet Check – The Currens (sp) are now heading this up. Last one was a success.
Staff Appreciation : Priscilla
She is all good and has it handled. Will have more info as it arrives
School Assemblies: Mr. McCoy has it handled still working some things out.
Discussed that we would like Cultural & Serious ones.
Volunteers:
S.T.E.A.M Night is going to be 4/19 – We will Need volunteers for this
Book fair on 4/19 maybe needed – but thinking that this may not happen. Paula thinking it is not worth it for the time it takes to get set up.
New Business:
Sharma Smith would like to purchase additional Science Amplify Books for the 1st grade. – $3300 total is needed
Currently they are all having to share and it is getting difficult between 3 classrooms especially when sometimes using on same days. This will allow them to teach together instead of one at a time and being ahead or behind each other.
Come in sets of 6 – classrooms should have a set of 18 so would like 2 additional sets in total & Teacher books.
They will be used for at least 7 years
Discussed that maybe money could come from the S.T.E.A.M Budget,, we had put aside $5,000 for this. So the money is there.
Mentioned that now all grades may come and ask now each week – suggested that this maybe could be a long term project for the PTA to get sets for other grades each year.
Get a stamp or a sticker made that says “Donated my Imlay PTA” So parents can see.
Jennifer Richardson Voted in as new Secretary
Battle of the Books:
Should we have a committee for this? YES
We need to add a committee line for this
Melanie Winters:
The last two art projects were amazing! So thankful for how the kids with behavior or attention issues were so focused. Thank you so much for doing projects like the clay and the Egyptian projects.
We need to grab the kinder parents now for volunteer spots How do we do this? Might be too late this year.. but what do we do next year?
An event? Envelopes with Committee’s and check boxes / check list you might be interested? Papers home with everyone the first week. Or maybe even Kinder Assessments.
Becky Takara – We need to get Mike a Gift Card for his amazing work cleaning up after the Eagle Run prize party & all of his previous help. – Agreed upon.
Principal Report:
Budget Passed!
Every Classroom is going to have new furniture!! Alano looking at furniture next week. We will be in the second rollout of this phase.
4400 chromebooks were ordered for the school disctrict and we are getting 2 additional chromebook labs = 64
We are also getting new Roof, Cameras, badges, new sound system and projector, (hoping to rotate sound system & projector to lunch room because we already used PTA funds to replace those).
Raffle
Meeting Adjourned: 7:35
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Minutes Approved by Date
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